Flowing Your Portraits
Tutorial on Flowing Pages
Once you are finished editing your portrait information and you are ready to place your portrait images on the page, the portrait flowing process in Online Design provides you with a variety of customization options and settings.
To flow your portraits on to a page:
1. Go to the Portraits and Index section.
2. Click Flow Portraits in the task menu.
3. You will be given two options. If this is the first time you have placed portraits, the Start from scratch radio button will be selected. Otherwise, you have the option to select the Base on radio button and pre-select the same settings as one of your previous portrait flows from the drop-down menu. Then click Create.
4. Use the radio buttons on the left to select whether you are flowing one or more groups, and which group you want to flow (by grade, homeroom, etc.).
5. Use the drop-down menus on the left to choose the number of rows and columns you want to appear on your portrait pages. Based on the selections you make, Online Design will calculate how many pages will be needed for your portrait flow. That number will appear in the lower right corner.
6. Once you know how many pages are needed, click to select your portrait spreads in the ladder preview on the right. When you have selected enough pages, the blue Next button will become active. Click Next.
7. You will now be able to make adjustments to the layout and text. Under Layout, click the radio buttons to select portrait names to appear on the side or below images.
8. Under Portraits, click to select the shape of your portrait images. Click the checkbox if you want to put a border around the images.
9. Under Names, use the drop-down menus to apply text changes.
10. Under Spacing, adjust the amount of white space between images.
11. At the top of the window, you can scroll through the different design options for applying knock-outs (or pockets of white space) to your pages. Click to select one. Remove it by clicking Clear knock-outs. You can also apply knock-outs to your pages by clicking the individual image windows in the preview screen.
Note that each setting you choose will automatically update the preview screen, as well as the “Students to flow” and “Portrait spaces” numbers in the upper left corner. If any setting causes the Portrait spaces to go lower than the Students to flow number, you will be given a warning and asked to update your settings or add an additional portrait page.
If you prefer to build your pages using manual settings, click the Switch to manual spacing link near the bottom of the window. This will allow you to set the portrait width and height, text box width, as well as page margins and spacing to your specific settings. All numbers entered are in points. A red box around a field means you have entered a number too big for your current page size.
12. To view what your portrait page layout will look like at any time, click the Preview button in the lower right corner.
13. When your pages are set the way you like, click Flow portraits.
